Which Is Best Email Security or Email Archiving?
Of the myriad of issues that system administrators or IT heads need to deal with in relation to email, email security tops the list of the items which has the biggest impact and can be as bad to get right as wrong. Getting email archiving right is core to ensuring compliance, security and uptime. Email archiving is a critical requirement for every organization, but essential that it is centralized and secure. Email archiving should be about more than just email storage for the sake of record keeping and compliance.
Email security is hard to get right. Sometimes getting it right costs more time than it takes when you get it wrong. Overzealous spam filters can catch and remove legitimate emails this ends up costing businesses money as well as new leads. Email archiving needs to be executed properly to ensure compliance with the law and the removal of spam emails before the archive or backup is created.
Filtering all email before it gets to the server is essential. By placing the burden of the sorting process on a separate server, it reduces the burden on the email server itself and ensures redundancy should the server go down.
Moving the filtering and virus filtering, the most processor intense processes emails go through, to another server ensures that before the email hits the Microsoft Exchange server it has been backed up. That means it can be accessed should the on-site server be disabled in a fire, flood or other disaster. Off-site, cloud based archived emails ensure continuity by adding additional storage off site.
Using the correct anti-virus and anti-spam filters as well as the right off-site email archiving solution is essential in the modern always on world. Having immediate and continuous access to all of your e-mails can only be achieved with the right kind of e-mail archiving system. You need a system that can be accessed anywhere in the world, regardless of the status of your on-site server. All email is guaranteed to be spam and virus free.
One rogue virus can take down not just one user’s computer, but an entire organisation and can result in the loss of hundreds of thousands in lost business and man hours. Ensuring the email security solution that is implemented complies with user requirements and the law is no small feat. It required the right cloud-based system, hosting the most up-to-date cutting edge virus scanning software which is also able to do instant reverse-DNS lookups, filter based on known blacklists, and stop phishing emails in their tracks.
Email continuity is not a luxury it is essential. You have to find the right e-mail continuity provider and do so quickly. You need an always on provider, with hot switch over facilities in case of a failure of your main mail server. You have to find a service that also allows your employees to access their email from their mobile phones as well. Finding the right provider keeps IT teams around the world really busy.
Without a doubt cloud based solutions are the answer. They are on separate servers from your main server so are secure and dependable. Cloud based servers are cheap, reliable, secure and guaranteed to be virus and spam free.
Want to find out more about archiving email in the cloud, then visit our site and choose the best email security by Mimecast for your needs.